Stop losing leads in WhatsApp.
KineticFlow is the leads manager for UK teams who sell by phone and WhatsApp. Every call, chat and follow-up for a lead sits on one screen, and a UK number is ready the day you start.
Free for one user. Paid plans from £5 a month, with a one-month free trial.
Hartley Roofing
Dan Hartley · Leeds · from website form
Summary written by AI, 2 min ago
- Wants
- Quote for gutter cleaning at 3 sites
- Agreed
- Site visit at Kirkstall, Thursday 10am
- Open
- Price for the Otley site
- Next step
- Send revised quote by Friday
- New
- Contacted
- Qualified
- Proposal sent
- Negotiation
- Won
When a lead is won, its whole history goes with it to your customer records.
Sound familiar?
Leads go missing
Enquiries arrive by WhatsApp, web form and phone, and live in five different places. Some never get a reply.
Follow-ups slip
"Call me back next week" gets written on a pad, and next week the lead has bought from someone else.
No one knows who did what
When a rep is off, their chats are on their phone. You can't see who was called today or what was promised.
One place for every lead
See every deal on one board, open any lead to find the full story, and know exactly who to call next.
New 12
Contacted 8
Proposal sent 5
Won 3
Leads inbox
Web forms, Facebook lead ads and spreadsheets land in one inbox. Duplicates are spotted before they reach the team.
WhatsApp, shared by the team
Every rep replies from the same business number, and every chat stays on the lead, not on someone's phone.
Calls from your browser
Ring leads on a UK number or over WhatsApp with one click. Log the outcome with a single tap: no answer, call back, interested.
Calendar of calls due
See today's calls, follow-ups and demos by day, week or month, for you or the whole team. Drag to reschedule.
AI summaries
Long email and WhatsApp threads become a few lines: what they want, what was agreed, what's still open and the next step.
Reports that answer real questions
Who moved which leads today, where your best leads come from, and where deals drop out.
Gmail and Outlook
With the email add-on, emails to and from each lead appear on their timeline, and you can reply from KineticFlow.
Your team, your rules
Choose what managers and reps can see and do. Hand leads between reps with a manager's approval.
Built for lone wolves and wolf packs
KineticFlow changes to suit how you work. On your own, you see a simple app. Invite a colleague and the team tools appear, with all your leads and history exactly where you left them.
Lone wolf
For sole traders and one-person sales desks.
- Your day on one screen: calls due, follow-ups, new replies
- A clean WhatsApp inbox, without team settings in the way
- Your own activity, funnel and lead sources
- Free for one user
Wolf pack
Switches on by itself when a second person joins.
- A shared WhatsApp inbox that shows who's replying
- Leads shared out automatically, with handovers a manager approves
- A team view for managers: who's behind and which leads are waiting
- Reports by rep, and a team calendar
Connect WhatsApp in five minutes
No developer, no technical settings to copy.
Click Connect WhatsApp
In Settings, click the button and log in with your Facebook account.
Choose your number
Pick a UK number we've reserved for you, or use your own, and confirm it with a code.
Start chatting
Your team can message and call leads straight away, from any computer.
Made for UK businesses
Built and run by a UK company, for the way UK teams sell.
- Prices in pounds, with VAT invoicesPay by card or Direct Debit.
- A UK number from day oneFor calls and WhatsApp, included in every paid plan.
- TPS checks before cold callsNumbers on the Telephone Preference Service are flagged, and "do not call" is respected for good.
- Your data, handled under UK GDPRHosted in London, with a data processing agreement as standard.
Simple monthly prices
Start free. Every paid plan begins with a one-month free trial. Prices exclude VAT.
Free
For a sole trader trying it out
£0
For ever
- 1 user
- 500 leads
- Pipeline and calendar
- WhatsApp inbox
- AI summaries
Starter
For a small team getting organised
£5 a month
Up to 3 users
- 2,500 leads
- A UK number included
- Calls from your browser
- Standard reports
- Everything in Free
Team
For a sales team with a manager
£12 a month
Up to 10 users
- 10,000 leads
- WhatsApp campaigns
- Lead transfers and approvals
- Automatic lead assignment
- Everything in Starter
Growth
For busy teams with lots of leads
£20 a month
Up to 25 users
- Unlimited leads
- Website lead capture
- Full reports and forecasts
- Priority support
- Everything in Team
Questions people ask
Do I need a developer to connect WhatsApp?
No. Click Connect WhatsApp in Settings, log in with Facebook, choose your number and confirm it with a code. It takes about five minutes.
Can I keep using the WhatsApp Business app on my phone?
Not on the same number. When a number is connected to KineticFlow, its chats and WhatsApp calls move into KineticFlow, where your whole team can use them from any computer or phone browser. If you want to keep the app on your current number, use a UK number from us for KineticFlow instead.
Can I use my existing business number?
Yes. You can connect a number you already have, or use the UK number that comes with every paid plan. It's ready the day you sign up.
How are WhatsApp charges billed?
Meta charges for some WhatsApp messages, and for calls you make to customers, at its published rates. You add a card in Meta when you connect WhatsApp. Everything else is on your KineticFlow bill.
What does the free plan include, and what happens when a trial ends?
The free plan is for one user and stays free. Paid plans start with a one-month free trial; we take card details at the start and remind you 7 days and 1 day before it ends. Cancel before then and you won't pay anything.
Can I cancel at any time and take my data with me?
Yes. Cancel from Settings whenever you like. You can export everything to one Excel file, and if you close your account you have 30 days to change your mind before it's deleted.
Where is my data stored, and is KineticFlow UK GDPR compliant?
Your data is hosted in London. For the leads you manage in KineticFlow, you're in control and we act on your instructions under a data processing agreement, which comes with every account.
Does KineticFlow check numbers against the TPS?
Yes. Numbers registered with the Telephone Preference Service and the Corporate TPS are flagged before cold calls, and once a lead is marked "do not call" they stay that way.
How do the AI summaries work, and is my data used to train AI?
When a conversation changes, KineticFlow writes a short summary using Claude, an AI model from Anthropic. Summaries are labelled as AI-written and you can edit them. Your data is not used to train AI models.
Can I connect my Gmail or Outlook?
Yes, with the email add-on at £2 per mailbox a month. Emails to and from each lead appear on their timeline, and you can reply from KineticFlow.
Can I import leads from a spreadsheet or another CRM?
Yes. Upload an Excel or CSV file and match the columns. KineticFlow spots duplicates before they're added.
What happens to a lead once it's won?
Mark it as won and it moves to your customer records with its whole history: calls, chats, emails, notes and the AI summary.
Get every lead answered
Free for one user. Set up in an afternoon.